AI for property management & real estate
Tenants, owners and buyers answered right away
Repair reports, questions about service charges, viewing requests and new enquiries arrive all day by phone, email and WhatsApp. An AI agent takes them in, answers routine questions from your own documents, books viewings and sends every request to the right person, urgent repairs first.
Building digital solutions for businesses since 2016.
- Repair reportsComplete, with photos
- ViewingsBooked in your agents' calendars
- Available24/7, urgent issues first
01 — The challenge
Fewer interruptions, faster answers
Property managers and agents handle a constant stream of the same requests: something is broken, when is the next owners' meeting, is the flat still available, can I see it on Saturday? Each one interrupts other work, and after hours they pile up.
Routine handled automatically. Decisions stay with your team.
An AI agent answers by phone, chat and WhatsApp, collects the details each request needs, finds the answer in your documents and listings, and puts the result into your system or inbox: sorted, complete and ready to act on.
02 — What it handles
One front desk for every property
Repair & damage reports
Problem, location, urgency, photos and access details collected and sent to your team or contractor.
Tenant & owner questions
Waste collection, meeting dates, house rules and contacts, answered from your approved documents.
Property enquiries
Questions about listings answered and interested buyers or tenants asked your qualifying questions.
Viewing appointments
Viewings booked in your agents' calendars, with reminders and easy rescheduling.
Urgent issues first
A water leak, no heating or a locked-out tenant: recognised and passed to your on-call contact.
Email sorting
Incoming emails sorted by property and topic, with draft replies ready for your team.
Learn more
03 — Behind the scenes
A repair report, complete the first time
Missing information means extra calls. The agent asks the questions your team would ask and only passes a request on when it is complete.
- Property and unit identified
- Photos requested by WhatsApp or SMS
- Urgency set by your rules
- Ticket created in your property software or sent by email
04 — Process
From first idea to an AI that works
Get a free quoteDiscover
We look at your processes, channels and systems and choose the task where AI adds the most value.
Design and prototype
We define what the AI may do, prepare its knowledge and rules and show you a working prototype.
Build, connect and test
We connect it to your tools, test it with real questions and situations and refine it with your feedback.
Launch and improve
We go live step by step, review conversations and outcomes and keep improving the AI over time.
05 — AI you can trust
Helpful for customers, safe for your business
An AI agent speaks on behalf of your business. That's why we build every one with clear limits.
- A person takes over whenever the agent is unsure or the customer asks for one
- Connected to your own tools: calendar, CRM, shop, booking or order system
- Answers come from your approved information, not from guesses
- Open about being a virtual assistant, in your customer's language
- Your data handled under clear agreements, with access only where it's needed
- Reviewed and improved after launch, based on real conversations
06 — FAQ
Frequently asked questions
Who is this for?
Residential and commercial property managers, homeowners' association managers, letting agents, estate agents and landlords with larger portfolios.
Can I try an AI agent before I decide?
Yes. Send us a WhatsApp message on +1 647 558 0474: our own AI assistant answers first and a team member takes over when needed. Ask it anything about our services, then tell us what your customers usually ask and we show you how an agent for your business would handle it.
Does it work with our property management software?
Where your software offers an interface, the agent creates tickets and looks up units directly. Otherwise it sends a structured email that your team can file in a few seconds.
Will callers know they're talking to an AI?
Yes. The assistant introduces itself as your business's virtual assistant. In the EU this is also a legal requirement: under Article 50 of the EU AI Act, people must be told they are interacting with an AI system unless that is obvious. This has applied since 2 August 2026.
What happens with our data and our customers' data?
We agree up front which data the AI may use, where it is stored and who can access it. We connect only what the task needs and set everything up to fit the privacy rules that apply to your business.
What does an AI phone assistant cost?
It depends on call volume, integrations and languages. Usually there is a one-off setup cost and a monthly cost for the phone line and AI usage. Our AI receptionist cost guide shows published market prices, and you can request a free, personal quote at any time.
Ready to build something remarkable?
Tell us where your business stands today and what you want to achieve. Together we'll work out which website, app, AI solution, brand or marketing approach fits you best.
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